Frequently Asked Questions
Please contact us if you cannot find an answer to your question.
Our event space is a modern and versatile venue that can host a variety of events such as weddings, corporate events, and private parties.
Our event space includes state-of-the-art lighting and sound systems, a full-service bar, and a spacious dance floor.
Yes, we allow outside catering at our event space. However, we also offer catering services through our preferred vendors.
We can comfortably seat 200 guests inside with an additional 24 chairs for the bridal party
Just needs to be cleaned back to the way it was received. A check list is provided.
Yes, we have WIFI available, but it is primarily reserved for business use.
No, unfortunately we do not have any onsite lodging available at this time. However, we have partnered with a few motels and lodges to accommodate your guest within 15 mins of our venue.
Yes, we have 35,000sq ft parking lot. We also have room for overflow in the grass behind the parking lot if needed.
Yes! We offer handicapped parking & zero entry front door and ADA compliant restrooms.
Please click HERE for our pricing packages.
To reserve your date you will need to fill out a contract with us and make a deposit of 1/3 down of the rental fee. This will be done in person at the moment we are working to get all this set up online for your convenience. We accept payments currently through PayPal via credit card or by cash, check, or money order. Payments can be done in-person, online, or sent in the mail. Remaining balance of the rental can be made all the way up to (45) days prior to your event.
All weddings are required to purchase event insurance via our partner Event Helper (These policies vary in price based on your guest count but are usually less than $150). Non-Wedding events at Sunset Ranch are only required to purchase insurance if alcohol is being served.
Tours are by appointment only. We would love to show you the venue and discuss the details of your event. To schedule a tour call or text message us at (816) 522-6184. You can also schedule a tour HERE.
You will get use of Sunset Ranch for a 14 hour time block on a 1 day rental (9am - 11pm CST). This includes time for set-up, the event, tear-down, and clean up. Weekend Rentals starting on Friday from 4pm-10pm for rehearsal and decorating, Saturday 9am-11pm for wedding and reception, Clean up Sunday morning from 9am-11am
Yes, you are able to bring in any vendor you would like. We do prefer them to be licensed and insured as Sunset Ranch is not liable for anything caused by your outside vendor.
We offer an open alcohol policy as well as bar packages. If you are wanting to serve alcohol at your event you must use Sunset Ranch’s licensed and insured bartenders for your events.
You are allowed access to the building when your contracted time starts. When your time block begins, we will have your tables set so you can begin decorating them. If you need to come onsite the day before and you did not rent for the entire weekend you will need to purchase additional hours based on venue availability.
Yes! We have enough tables and chairs for 200 seated guests (and we have an additional 24 chairs for the wedding party), plus a few extra for the DJ, Cake Table, Buffet, etc. We have (21) Round tables that hold 10 persons each as well as 10 rectangle tables that hold 10 as well.
Yes! We have white or black linens for your use. We also have white, black or maroon table runners. You may use any of these items we have. If you prefer a different color than what we offer then you must provide those.
Day before rehearsal is available with the weekend rental package. If you do not rent for the entire weekend then we do offer Friday rehearsal and decorating for a fee.
Absolutely not! We want to take the extra work off your plate, so when you arrive, the initial setup of tables and chairs will be done. If any transitioning of the room from ceremony to reception is needed due to rain, we will take care of that flip for you for no additional cost.
Event Planning Tips
A Guide for Organizers
FOLLOW THESE TIPS TO MAKE SURE YOUR NEXT EVENT IS A SUCCESS
1. Start Early
Effective planning is all about timing. Begin planning as early as possible to ensure every detail is accounted for. Consider major aspects such as location, theme, and budget.
2. Define Your Budget
Having a budget in mind helps you choose appropriate vendors and other services. Consider how much you can afford to spend on the venue, rentals, catering, and staff.
3. Choose Your Venue Wisely
Your choice of venue will impact attendees' experience in a significant way. Consider factors such as location, capacity, and ambiance when choosing a venue.
4. Make a Checklist
Create a checklist to keep track of requirements, tasks, and deadlines. This will help you stay organized and avoid overlooking vital details.
5. Identify Your Target Audience
To plan an event that resonates with your target audience, you need to identify the specific needs and preferences. Ensure that everything about the event from the venue, catering, decor, and theme caters to you and your target audience.
6. Add Personal Touches
Add custom touches to your event, to make it special. This can include simple details like welcome banners, custom place cards, or swag bags.
7. Stay Positive
Murphy's Law always applies to big events: “Anything that can go wrong will go wrong.” Stay positive and flexible when problems arise, and make necessary changes. Go with the flow, it helps you stay calm and makes the experience exciting.
DECOR
One of the most important aspects of any event is the decor. It sets the mood, creates ambiance, and leaves a lasting impression on your guests. Let's dive into the different decor choices and how to choose them.
Theme and Style
First and foremost, think about the theme and style of your event. Are you envisioning a classic and elegant wedding, a rustic and boho-chic affair, or a modern and sleek celebration? Determining the overall theme will help guide your decor choices and ensure everything flows seamlessly.
The Color Palette
Once you have decided on the theme and style, consider the color palette you want to incorporate. Choosing colors that align with your theme can create a cohesive look throughout the venue. Whether you opt for soft pastels, vibrant hues, or timeless neutrals, selecting a color palette will allow you to coordinate all the elements of your decor effortlessly.
Lighting
Lighting plays a vital role in creating the perfect ambiance for your event. Whether it's natural light streaming through floor-to-ceiling windows, twinkling fairy lights, or glamorous chandeliers, lighting can transform any space. Think about the kind of atmosphere you want to create and how different lighting options can help achieve that ambiance.
Centerpieces and Table Settings
One of the most noticeable aspects of your decor will be the table settings and centerpieces. From tall floral arrangements to minimalist candle displays, there are countless options to choose from. Consider the size of your tables, the overall aesthetic you're going for, and whether you want a dramatic or understated centerpiece to bring your tables to life.
The Little Details
It's often the little details that make an event truly memorable. From personalized seating cards to customized signage, these small touches can add a unique and personal flair to your wedding or event. Think about incorporating elements that reflect your personality or the theme of your celebration to make it even more special.
Consult with Experts
Remember, you don't have to navigate the world of decor choices alone. Our expert event planners and decorators are here to help. They can offer insights, ideas, and guidance based on your vision and preferences. Don't be afraid to take advantage of their expertise, as they have a wealth of experience in creating beautiful and unforgettable events.
At our venue, we strive to make your special day an unforgettable experience. By carefully considering your decor choices and consulting with our experts, we are confident that together we can bring your dream celebration to life!
By following these tips, you can achieve a successful and memorable event. Our team at Sunset Ranch is available to help make your next event one to remember.
Sunset Ranch Wedding and Event Space
Weddings - Birthdays - Holidays - Special Occasions
Business Meetings - Conferences
Corporate or Private Bookings | Full Service Amenities
Self Parking - Wheelchair Accessible
24100 S State Route D
Cleveland Missouri 64734 Cass County
Located just south of Kansas City, our stunning ranch offers the perfect backdrop for any occasion!
Unforgettable Events. Unbeatable Venue.
Host your dream event at Sunset Ranch Venue
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